 |
||||
|
||||
|
|
||||
 |
Documentation can be separated into two major tasks: preparing a list of sources cited and preparing source notes (internal notes in the text, footnotes, or endnotes).
Documents that are prepared with the help of other sources and include references to these sources should have a list of sources cited following the last page of document or appendix text. This list is titled Bibliography, References, Sources, Works Cited, or Literature Cited depending on the style of documentation you use. Whatever the title, the list contains the sources the writer quotes directly, takes original ideas from, and refers to in the document. Sources that the writer examines while preparing the document but does not quote from or refer to are not included in the list of sources cited. (Sometimes Bibliographies list related works that ar not cited in the document.)
Several variations exist for ordering the entries in a list of sources cited. Usually the entries are arranged alphabetically by the last name of the author. Less frequently, the entries may be arranged by order of citation in the document, by publication date, by primary and secondary sources, or by genre or subject of the source.
When you use a source, record all of the following information so that you don’t have to locate the source again to find this information. The information usually appears in the following order:
- Author’s name List the author’s
name as it appears on the title
page.
- Title of chapter or article If you’re only using a chapter
from a book or an article from a periodical, give the chapter or
article title.
- Title of the work Give the full title of the book or periodical,
including any subtitle.
- Name of the editor, translator Identify any
editor, compiler, or translator listed on the title page or at the
beginning of an article.
- Edition used Indicate whether a book is a second or
succeeding edition,
a revised edition, or an annual edition if such information is listed
on the title page.
- Number of volume and issue Identify the number of
a work in a multi-volume work. Identify the issue number if there is
one.
- Name of series Cite the series and the Arabic numeral identifying
the work’s
place in the series.
- Place of publication, name of publisher, and date
of publication Identify the city of publication; if more than one
city is listed on the title page,
identify only the first city. Then give the name of the publisher and
the most recent
date of the copyright.
- Page numbers Identify the inclusive page numbers you use.
The Chicago Manual of Style presents formats used by professionals
in a variety of technical fields. The models in sections 6.3.1 through
6.3.24 illustrate
the Chicago formats for commonly used entries. If your instructor or
company does
not specify a format for your particular profession or discipline,
use the one presented here.